Employees reference

The factual list of columns, fields, and statuses of the Employees module. Step-by-step actions are in Managing employees. How it all works is in Employees: how it works.

List columns

Column	Description
Number	The employee’s number. An Invited label or a Has system access icon appears next to it if the record has a user account
Employee’s full name	Last name, first name, middle name
Position	The employee’s position
Department	The organization’s structural unit
Number of units of the asset	The number of assets the employee holds. Does not include assets from responsible locations

Form fields

The fields are the same for adding and editing an employee.

Field	Description
Last Name	Last name
First Name	First name
Middle Name	Middle name
Phone	Contact phone
Email	Email address
Position	Position
Employee number	The employee’s identifier; used to match duplicates on import
Department	The department from a dropdown. If you enter a new name, the department is created automatically when you save

If custom fields are set up for the “Employee” entity, they appear in the form below the department.

Card tabs

Above the tabs in the card is a block with the main information: avatar (or initials), full name, position, department, phone, and email.

Tab	Content
Employee assets	The assets the employee holds, with their status
activity	Asset issues and returns involving the employee; without transfers related to responsible locations
Location	The employee’s responsible locations. Shown only if at least one location is assigned to them
Licenses	Licenses assigned to the employee. Shown when the licenses module is enabled
Attachments	Files attached to the employee (see Files and photos)

Asset statuses on the card

On the Employee assets tab, an asset can have one of two statuses.

Status	Meaning
with employee	The asset is in the employee’s possession
under repair	The asset is assigned to the employee but is currently in a service center

Access permissions

Employee permissions follow the employees.* pattern and are granted through the user’s role.

Permission	Action
employees.view	View the employee list and cards
employees.create	Add employees and import them
employees.edit	Edit an employee and invite them as a user
employees.delete	Delete an employee, as well as offboarding, canceling it, and restoring

Employment status

Besides the asset statuses, the employee themselves has an employment status — it changes during offboarding and is shown as a badge in the card and lists.

Status	Badge	Meaning
Active	—	The employee is working
Offboarding in progress	Will be terminated on DD.MM.YYYY	Offboarding is scheduled, the date has not yet arrived
Terminated	Terminated	The process is complete, access is blocked

The employee list is split into the Active and Terminated tabs. The full breakdown of the process is in the Offboarding reference.