Consumables reference

The actual list of fields, transactions, and settings of the Inventories module. Step-by-step actions are in Managing consumables. For how it all works, see Consumables: how it works.

Item fields

Field	Required	Description
Category	yes	Item category; defines the set of additional fields
SKU / Article	no	Item code
Name	yes	Item name
Unit of measure	no	For example, pcs., kg, L
Item number	no	Can be generated with the refresh button
Supplier	no	From the suppliers directory
Price per unit	no	Price of a single unit
Initial quantity	no	Only when creating; credited to the initial location
Sum	no	Only when creating; not saved, helps recalculate price and quantity
Initial location	yes (when creating)	Where to credit the initial quantity
Low stock threshold	no	At or below this stock level — a “Low stock” tag
Recommended reorder qty	no	Reference quantity for reordering
Description	no	Free text
Notes	no	Free text
Additional fields	no	Depend on the category; see Custom fields

The Initial quantity, Sum, and Initial location fields are available only when creating an item. After that, the stock changes only through transactions.

Transaction types

Opened through the Action menu on an item; the window is called New transaction.

Type	Code	Direction	Fields
Incoming	`in`	inbound to warehouse	Location, Price, Quantity, Sum, Supplier, Comment
Outgoing	`out`	write-off from warehouse	Source location, Quantity, Comment
Transfer	`transfer`	move between warehouses	Source location, Destination location, Quantity, Comment
Adjustment	`adjust`	stock correction	Location, Quantity, Comment

Outgoing and Transfer are checked against the available stock: the quantity cannot exceed the stock at the source location, otherwise the message Exceeds available stock appears.

List columns

The Inventories section:

Column	Content
Item number	Item number
SKU / Article	Item code
Category	Item category
Name	Item name
Total quantity	Sum of stock across all warehouses; when stock is low — in red and with a “Low stock” tag

Above the table there is a search and a Low stock filter button.

Item tabs

Tab	Content
Details	Item fields and additional fields
Stock by location	Quantity at each location
Transaction history	Date, Transaction type, Source location, Destination location, Quantity, Comment, Author, Asset

Access permissions

Permissions for consumables follow the inventories.* pattern. They are assigned through the user’s role.

Permission	Action
`inventories.view`	View the list, an item, and the transaction history
`inventories.create`	Create an item
`inventories.edit`	Edit an item and record transactions
`inventories.delete`	Delete an item

Recording a transaction requires the inventories.edit permission.